Depending on the collection, the librarians or the long-term archiving team coordinate the delivery to the library with the producers. The German National Library of Science and Technology (TIB) has published guidelines for special delivery requirements, for example the delivery agreement for BMBF research reports (Federal Ministry of Education and Research) or for the submission of a dissertation.
The long-term archiving team carries out an inventory and process analysis before taking over new inventory groups. On the basis of these analyses, holdings groups, publication types, license texts and access rights are documented. The data determined forms the basis for the workflow configurations in the digital long-term archiving system. The new workflow process diagram describes the procedure for developing new workflows.
The long-term archiving team concludes a Template for submission policies with the responsible acquisitions team or directly with the data provider for all holdings to be transferred.
The acquisitions teams prepare their objects for long-term archiving in cooperation with the long-term archiving team in the pre-insert phase. The long-term archiving team agrees a data structure for delivery with data providers who deliver directly to the long-term archiving team.
The pre-ingest process diagram below describes the pre-ingest process for holdings that are delivered directly to the relevant library teams and to the long-term archiving team.
The film digitization process diagram documents the preparatory work for digitization, the subsequent quality control during acceptance and the preparation of the film digitized material for transfer.
In the case of open access e-journals, the long-term archiving team collects the data directly from the data source. These objects are prepared using the retrieval script, for example the Hindawi Journal Downloader (HinJodL).
The resulting packages are taken over by the long-term archiving team in a defined cycle and are described as inbound package structures. The following inbound package structures are specified:
Before automatic METS or CSV depositions of a dataset from TIB library teams, the long-term archiving team carries out a preliminary analysis that includes at least the following steps:
After the ingest, a second analysis is carried out; the results of the two analyses are compared.
Exceptions to this are fully automated connections via OAI interfaces such as those set up for the institutional repository of Leibniz Universität Hannover, the University Publications team and the Open Access e-journals.
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