Template for submission policies
Theme | submission policy |
|---|---|
Name | Name of Submission policy |
Version of submission policy | X.X |
Date of agreement | DD.MM.YYYY |
| Revision Date | one year after date of agreement |
Owner | responsible organisation unit |
Donating body | Team/institution xyz |
Corresponding contract / Memorandum of Understanding | Contract name Contract date |
Approved by | responsible managers of both sides |
Date of approvement | |
Applicable to following collections | Collection ID |
| Inhalt | ||
|---|---|---|
|
1. Description of data storage
...
Overview of the licence terms applicable to objects in the collection.
| License temrs | documented as | key value | Associated collection ID |
|---|---|---|---|
| Right of access to the document as granted by the producer | dcterms:accessRights | ||
| Legal basis of archiving | dc:rights | ||
Name of the Submission Agreement | dcterms:license |
1.2 Metadata
Description of metadata delivered (use of the GVK interface, description of additional metadata with the metadata standard)
...
Collection ID | dc.xml | Source metadata with the metadata standard |
Yes/no | Dublin Core/METS/MODS/EAD/Other |
Mapping specification
| Element Name | Element description | Mandatory (M = Mandatory, O = Optional) | repeatable (Y = Yes, N = No) | Example | Dublin Core Element | String building |
|---|---|---|---|---|---|---|
1.3 Structure
Structure of data packages in data storage (agreed structure and responsibilities)
...
Collection ID | SIP specification |
|---|---|
1-n representations with 1-n files or complex data structures | |
1.2.3 Metadata Profile
| Descriptive MD Elements | DNX Elements |
|---|---|
2. Configuration and ingest parameterisation
...
Description of the takeover of new additions and the takeover procedure (takeover in a fixed time cycle of stocks added since the initial takeover)
Transfer type | Transmission interval | Location |
|---|---|---|
SFTP / transmission from hard disk | Daily/monthly/.../annually |
5.2 Submission procedure
Description of the submission procedure for the first delivery as well as regular additions
Submission interval: daily/weekly/monthly/quarterly/half-yearly/annually (Delete where inapplicable)
Collection ID | Submission procedure |
|---|---|
Manual/automatic |
6. Preservation level
Description of the existing conservation levels and allocation of the conservation levels to the individual stocksThe following conservation levels have been agreed. Restrictions apply to password-protected files. If password protection prevents preservation measures, only Bitstream Preservation can be guaranteed for these files. Password-protected files must be identified by the submitting institution and reported to the TIB's long-term archiving team when the data is transferred. They are marked with corresponding metadata in the long-term archiving system.
...